CHELMSFORD 41 CLUB
Formed 11th April 1963
To contact any of the club's officers please use the e-mail links to the left of each page.
The Association of
Ex-Round Tablers' Clubs

CHELMSFORD


 
Chairman
John Barnes
e-mail

Vice Chairman
Vacancy

Secretary
Richard Neale
e-mail


Treasurer
Martin Hutchings
e-mail


Webmaster
Graham Spearman
e-mail

 
MAY THE HINGES OF
FRIENDSHIP NEVER
RUST


www.41club.org
NAME

The club shall adopt the Constitution and Rules of The Association of Ex-Round Tablers
Clubs and shall be known as Chelmsford 41 Club.

MEMBERSHIP 

The Club shall comprise ex-members of Round Table and partners of any past or present
member of Tangent and Ladies Circle. Members shall be elected into the Club by invitation
only.

The Chairman of Chelmsford 132 Round Table shall be invited to be an Honorary Member of
the Club

Honorary members shall not be elected to any office. 

OBJECTS  

The Club shall endeavour to;
  (i)   continue to promote opportunities for fellowship amongst former members of
Round Table and associated members.
(ii)  encourage active involvement in the community
  (iii)  use our experience in support of the Round Table Family
  (iv)  encourage international relationships

 
OFFICERS

The officers will be the Chairman, Vice-Chairman, Secretary, Treasurer, Community
Services Chairman, Social Secretary and International Officer and shall be appointed at the
Annual General Meeting along with any other officers the club deemed appropriate. 

The day to day management of the Club shall be vested in the Executive Committee
comprising of the Officers, and the Immediate Past Chairman.

MEETINGS

The Annual General Meeting of the Club shall be held not later than the 29th April. All other
meetings shall be held at such places, on such dates and times as may be fixed by the Club. 

The Chairman shall maintain a positive and active relationship with the Tangent and Ladies
Circle Clubs relating to events and social activities. 
BUSINESS

Business shall be agreed by the Chairman and at his discretion

The order of business at every meeting of the Club shall be to;
  1)  choose a member to preside if the Chairman and Vice-Chairman are absent
  2)  approve as a correct record and sign the Minutes of the last meeting
  3)  deal with any business expressly required by a member
  4)  Chairman’s announcements
  5)  receive and consider any reports and recommendations of any Committee
6)  consider motions relating to financial matters where 14 days notice has been 
received
7)   receive  and answer questions 

OFFICERS AND COMMITTEES

In the event of more than two nominations being submitted for the election of Chairman the
vote shall be by secret ballot 

Members elected at the Annual General Meeting shall serve for one year but shall not hold an
office for more than two consecutive years save that the Executive Committee may upon a
motion put and voted upon by secret ballot invite any member who has held the same office
for two years to offer himself for re-election to that office for not more than one further year.

If a member elected at the Annual General Meeting ceases to hold office for whatever reason
the Executive Committee shall have the power to appoint a successor until the next Annual
General Meeting

Every Committee shall at its first meeting before proceeding to any business elect a
Chairman.

Business of the Club shall not take place unless at least one quarter of the membership is
present

FUNDS

The Club funds shall be under the control of the Executive Committee.

The Executive Committee shall appoint not more than two signatories for the Club bank
accounts and or similar documentation

The Club funds shall be allocated to separate accounts such as Members fund, Charity fund,
International fund and any other account in order to differentiate between subscriptions,
charitable collections and donations.

The Club may from time to time agree to support a charity from it’s charitable funds. Any
donation to a charity shall require a majority by members voting at the meeting.

Any member who has resigned shall have no rights or interest in the property or funds of the
Club

SUBSCRIPTION

Each member shall be required to pay a subscription amount which shall be agreed at the
Annual General Meeting.

Any subscriptions paid after the 30 th  June shall be subject to a surcharge of £1 per month.

Where a subscription is overdue by the September meeting, membership shall be withdrawn
and the member notified within 14 days of the action taken by the Club

EXECUTIVE COMMITTEE

The Officers shall hold a meeting at least three times a year to make plans and discuss
business affecting the Club. Each Officer may be asked to give a report on the progress and
initiatives under his control.

ALTERATION OF RULES

Any alteration of Rules shall be made at the Annual General Meeting or at an Extraordinary
Meeting convened for that purpose. 

Requests for alterations to the Rules must be given to the Secretary at least 28 days prior to
the Annual General Meeting or an Extraordinary General Meeting. 

Fourteen days notice of such alteration shall be given by the Secretary in writing to all
members. Such alterations to the Rules shall require at least two thirds majority of members
voting at the meeting.

CONDUCT 

If at a meeting any Club member misconducts himself by disregarding the ruling of the
Chairman or by behaving irregularly, improperly, or offensively, or by wilfully obstructing
the business of the Club or whose conduct may be likely to bring the Club into disrepute the
Chairman or any other member may request the meeting is adjourned for such a period as the
Chairman considers necessary to resolve the matter. Following such a motion the Executive
Committee may by a majority vote suspend, terminate or refuse membership for the same
reason.


INTERPRETATION

The Executive Committee shall have the power to deal with any matter not provided for in
these Rules subject to any such interpretation and decision being confirmed at the next
succeeding Extraordinary or Annual General Meeting.





                      April 2018