CHELMSFORD 41 CLUB
Formed 11th April 1963
To contact any of the club's officers please use the e-mail links to the left of each page.
CHELMSFORD 41 CLUB RULES
The club shall adopt the Constitution and Rules of The Association of Ex-Round Tablers Clubs and shall be known as Chelmsford 41 Club.
A.Membership shall be confined to:
- Members and ex members of Round Table who have attained the age of 40; and
- The partners of members of Tangent and Ladies’ Circle but who had not previously been members of Round Table
B.Honorary membership shall be subject to re-election annually and should be awarded to such persons as a Serving Chairman of Round Table, or those holding high Civic Office
C.New members shall be elected into the Club by invitation only and should be subject to approval by two thirds majority vote by those attending the relevant meeting. In advance of the meeting all members will be informed of the proposed new member and invited to lodge any objection with the Club Secretary if they so wish. The member submitting an objection must attend the relevant meeting to formally lodge the objection; failure to attend will deem that objection null and void.
D.Prospective new members will be invited to attend their first 41 Club meeting free of the charge for the meal. The cost being met from 41 Club funds.
3.OBJECTS AND AIMS
The Objects and Aims of The Club shall reflect those promoted by The Association of Ex-Round Tablers’ Clubs viz:
A.To continue to promote opportunities for fellowship amongst former members of Round Table
B.To encourage active involvement in the community
C.To use our experience in support of the Round Table Family
D.To encourage international relationships
These objects to be promoted through regular meetings and other activities.
A.To have an active and varied programme, sufficient to attract new members, particularly ex-Round Tablers and to maintain the interest and enthusiasm of current members;
B.To provide true support to Chelmsford 132 Round Table to help them to grow and develop but without suffocating them;
C.Encourage Round Tablers to join 41 Club and help it develop when they leave Round Table;
D.Help to build a profile of the Round Table family in the community by developing community or fund raising activities; and
E.Continue the fun and fellowship gained from membership and experience of the Round Table family.
4.OFFICERS AND CONTROL
Control shall be vested in the Chairman, Vice-Chairman, Secretary, Treasurer, Social Secretary, Community Service and International Officer and such other Officers as the Chairman may decide to co-opt, for example, Liaison Officer to Chelmsford 132 Round Table, a Dinner Secretary and Honorary Auditor.
Notes Of Guidance
The Social Secretary shall form a committee from volunteers of the membership, ensuring a balance between the Round Table family and others non aligned. The Social Committee will be responsible for the following activities:
A.To liaise with the Chairman for the provision of speakers at certain Business Meetings during the year. At the discretion of the Chairman a Speaker Secretary may also be appointed.
B.To produce a programme of events throughout the year that are in addition to the routine monthly meetings, ensuring that such events are overseen and organised effectively.
C.Activities that provide a social framework within the Club and amongst the Round Table Movement.
D.The committee should ensure that effective communications are maintained between 41 Club, Tangent, Round Table and Ladies’ Circle concerning the annual social programme.
E.The organisation of an annual Chairman’s event.
At least two meeting dates per annum shall be organised as outside functions to encourage informal communications amongst club members.
Round Table Liaison
A.The officer appointed to this post should ensure and encourage effective communications between 41 Club and the Chelmsford Round Table Movement, providing a source of help to Round Table and continuity for Round Table members who wish to remain within the framework of fellowship.
B.The Liaison Officer should endeavour to arrange for at least one member of 41 Club to attend each Round Table meeting.
C.Before each Round Table AGM, the Liaison Officer should organise a visit, with other 41 Club Members to the appropriate Table and provide a special welcome to potential members of our Club
During the year the Vice-Chairman should be involved in:
A.Seeking out membership for his committee, bearing in mind:
i)All posts of office are electable and at least one person should be prepared to stand; and
ii) The three year rule
B.Reviewing the clubs activities and constitution and to recommend changes when appropriate
5.ELECTION OF OFFICERS
The election of Officers shall be by nomination and vote at the Club’s Annual General Meeting which should be held not later than 29th April in each year.
No Officer of the Club shall hold their post for more than three consecutive years.
Honorary members shall not be elected to any office.
6.TERMS OF OFFICE
Officers elected take office at the conclusion of the Club’s Annual General Meeting and serve for one year.
A.Subscription rates will be decided at each AGM and will become due at that date.
B.Subscriptions paid after 30th June will be subject to a surcharge of £1 per month after that date.
C.In the event of any subscription not having been received by the September meeting, membership will be deemed to have lapsed.
D.Any member of 41 Club who is below the age of 45 and who is also a member of Round Table will not be required to pay the Annual Subscription to 41 Club.
8.41 CLUB EXECUTIVE COMMITTEE
Not less than four times a year the Officers shall hold a Council Meeting to plan and to discuss issues affecting the Club. At the following Club meeting each Officer shall be required to give a report to the membership on progress and initiatives under his control.
9.ALTERATION OF RULES
a. No alteration, addition or deletion to these Rules shall be made except at an Extraordinary Meeting convened for that purpose or at the Annual General Meeting of the Club.
Fourteen days’ notice of such alteration etc. shall be given by the Secretary in writing to all Members. To be effective, such alterations etc. shall require the support of at least two thirds of the Members voting at the meeting. Requests for alterations to the rules must be given to the Secretary 28 days prior to the Annual General Meeting or an Extraordinary General Meeting.
b. The Club Committee shall be empowered to interpret these Rules and to make decisions on matters not covered by these Rules, subject to any such interpretation and decision being confirmed at the next succeeding Extraordinary or Annual General Meeting.
10. MEMBERS FUNDS
Any movement of funds into the Community Service Account or the Chairman’s Charity Account may only be approved within the proposed budget for the forthcoming year at the Club’s AGM, or through a formal proposal being submitted and approved at a Club EGM, or by a financial gift to the Club for a specific purpose other than up to £100 being available for use at the Club’s discretion. No other Members Funds may be used for the purposes of Community Service or for charity donations.
The Association of
Ex-Round Tablers' Clubs
MAY THE HINGES OF